Plug-ins: Communication Departments
Larger firms will have larger websites and many content editors — and although it is simple enough to grant edit privileges to many people, it is not so simple to co-ordinate their efforts. This plug-in is well suited to the needs of communication officers who need to monitor what is on the website.
- This plug-in will automatically divide the site up into sections based on the navigation scheme. Learn how to use Clear Site navigation modules.
- A user hierarchy can be created such that certain people can edit certain sections.
- The administrator(s) can create users, assign sections and establish permission levels.
- Administrators: Can monitor the entire site, or just certain sections of the site. Administrators can also create other users.
- Publishers: Can edit the site (their sections of the site) without having to go through an administrator (see next).
- Editors: Can edit the site (their sections of the site) and then submit their changes for administrative approval.
- If an administrator rejects the changes made by an editor, the pages in question will revert back to the last approved version. Rolling back to the last approved version is as far as this feature goes. There simply are not many situations where a company says "let's roll our entire website back 3 weeks".
- Event loggin provides a record of who did what, and when they did it.
- E-mail notification alerts administrators that requests for approval are pending. This feature will not overwhelm the administrator with e-mails.
- One notification will be sent if a request comes in after the administrator's last log in.
- No notification will be sent if ANOTHER request comes in. The pending request will simply be added to the list — the administrator already knows requests are pending.
- The notification system is reset when the administrator logs in, to view and process the pending request list.
- An FYI (for your information) system allows users to show each other content changes before they go public — via e-mail. So if they wish, they can collaborate on a page and pass it around.
- The developer of the site must log into Clear Site.
- From the developer's portal click "Sites".
- Click "Configure" next to the site in question.
- Scroll down to the "Site Options" section.
- Tick "Communications Package".
- Click "Save Changes".
Now that the Communications Package is active, users and permissions must be managed on the website. They can not be maintained through the Clear Site portal. To access the Communications Package, access the site in edit mode and click "Administration" at the top of the screen.